How to submit the Payroll File from HotSchedules

• You have been sent a second set of credentials to log into HotSchedules above-store portal to run payroll.
• This is similar to how Harri admin profiles worked previously - you have your personal profile (for scheduling and day to day) and your admin profile (to run payroll only).

• First log into HotSchedules using your new admin credentials (usually your store email test@jaleo.com instead of test@joseandres.com)

• You will now see a screen where you have the option to go into ASC (above store console) or your store.
• Click Continue to go to ASC.

• In the top right menu bar, click Time & Attendance -> Manage Payroll

• Then, click the Pay Period dropdown and select Weekly.

• Select your Pay Period date range, it will usually be the 2nd one down.

• Select the Type of export.  Here, it will be the JAG PAYLOCITY EXPORT

If you select the wrong export, payroll will not be able to be uploaded into Paylocity.  You will receive an email from the Payroll team asking you to upload the correct file.

The last step you will need to do is double check that:

1. All of your timecards have been reviewed
2. Your payroll period has been locked.

Pictures below show an incomplete payroll preprocessing and a complete one.

IMPORTANT:  If you export an incomplete payroll file, additional timecard and tip edits may still happen after you export.  This will cause delays and/or inaccurate pay for your staff.  Always review and lock before generating the export!

• Now click Generate Payroll to download your zip file.

• Access the file you just downloaded.  This is your pay file that is zipped.

• Take the pay file out of the zip folder and rename it to payroll [Your Location] [Pay Date].csv

• Here is an example for Oyamel payroll period 3/17 - 3/23 with pay date of 3/28.

• This file should be uploaded into your AMP Sharepoint folder along with the TIPS file, as noted in other guides.